All drivers of university vehicles must submit a request for a motor vehicle record (MVR) check and receive approval prior to driving, and annually thereafter.
NOTE: MVR checks are processed through HireRight, Iowa State University’s background check provider. After you submit your request, you will receive an email directly from HireRight with a link to complete your MVR check. The email will come from "HireRight Customer Support <noreply@hireright.com>" with the subject line, “Iowa State University Background/MVR Check Request for Your Name” Please follow the instructions in the email to provide the required information. Your MVR check cannot be completed until you provide your information to HireRight.
Requests will be processed as quickly as possible; however, we cannot guarantee a specific completion timeline. Some states have additional requirements that may extend processing by days or weeks. Drivers are encouraged to submit an MVR check annually, in advance of expected travel dates.
Please see the Iowa State University Fleet Safety and Vehicle Use/Rental policy for additional information.
If you have questions, please contact the Office of Risk Management or 515-294-7711, or University Transportation Services or 515-294-1882.
Department Heads and Managers
Department heads and managers are responsible for ensuring that all staff and students who drive a University-owned vehicle that your department leases/rents have a current and approved Motor Vehicle Records (MVR) check. This is the guide for Departmental MVR Checks. The good news is that now you have the capability to submit a list of those individuals in Cy Check to find out who is eligible to drive. After submitting that information, you will have the most current information about your drivers at your fingertips. You can track the status of those individuals' MVRs and their expiration dates to ensure that all drivers are in compliance with University policies.